How to Merge PST Files into One | Tips and Techniques

Why Merge Multiple PST Files into One?

An overfilled Outlook mailbox with large PST files can cause interruptions in the regular workflow. Also, it can result in system or application issues and other problems. Thus, some major reasons to merge Outlook PST files are:

• Users need to merge data from several Outlook accounts into one.
• To create a single PST for all common data files for better management.
• Maintain Outlook performance and avoid data file loss or corruption.
• To seamlessly share multiple PST files across all devices without difficulties.
• Combine PSTs for older Outlook versions with the newer Outlook files.
• Comprehensive search results, streamlined and synchronized data access.
• Free up the storage and create a single backup for several Outlook profiles.

Best Ways to Merge PST Files into One

Alike data migration and conversion methods, there are two ways to merge Outlook PST data files in one. This involves a manual solution and a professional tool by expert recommendation. You can follow both methods for all Outlook versions.

Method 1: Merge Multiple Outlook PST Files Manually

MS Outlook application doesn’t have any built-in feature to merge two or more PST files. However, using the below-given steps, you can indirectly merge PSTs for free:

1. Start the Outlook application and move to the Home tab.
2. Then, click New Items –> press More Items –> opt for Outlook Data File.
3. Further, choose a location for your new blank PST file and give it a name.
4. Finally, click OK to create a new blank Outlook PST on your PC.
5. After that, restart Outlook, and from the File menu, elect Open & Export.
6. Then, click Import/Export -> Import from another program or file -> Next.
7. Go with Outlook Data File (.pst) and click Next in the window.
8. Afterward, press Browse and select PST to import and choose other options.
9. Click Next and select the folder you want to merge data from.
10. In the end, set the destination to save the data and click Finish.

Following the given steps you can merge PST files. However, this manual method isn’t reliable. It only enables the import of one PST file at a time. You need to repeat the steps multiple times to merge all PSTs. Also, the user must have technical knowledge to understand this tricky procedure. Moreover, the method requires an active and healthy Outlook account with a configured profile to complete the process. Besides that, there is no guarantee as well of receiving the desired outcomes.

So, why not go for a professional tool, i.e., risk-free, and merge PSTs in bulk?

Method 2: Effortless Way to Merge PST Files Without Outlook

If you do not want to use Outlook and merge several PST files at once, use the PST Merge Tool. The software allows to combination a large number of Outlook data files into a single one without losing data. It offers two advanced options to save the data together for multiple PSTs with complete accuracy. Additionally, this powerful tool maintains the original data and folder structure without alterations. Even it allows users to customize the resultant data with advanced filter options.

Steps to Merge Multiple PST Files into One

1. Download and launch the PST Merge Tool on the PC as an administrator.
2. Click Add File(s) or Add Folder to open multiple PSTs in the tool. Tap Next.
3. Further, select the PST folders to merge from the tree hierarchy.
4. Click on the Merge PST or Join PST option and click Next.
5. Afterward, select the items and click Next to specify the additional filters.
6. At last, choose a Destination to save the merged PST file and click Join.

With these simple steps, you can straightforwardly combine Outlook PST files in minimal time.

Conclusion

To conclude, merging multiple Outlook PST files is the best way to streamline email management in the mailbox. By following the step-by-step guide provided in this blog, easily merge PST files into one without hassle. The manual method is elementary and doesn’t provide assured results, but does the task. So, for a large mailbox with many PST files, use a professional tool for secure merging without any loss.

Frequently Asked Questions

About The Author:

Lovely Baghel

As a content writer, I specialize in Email Migration, Data Recovery, Email Backup, and File Management. I have been writing professionally for two years now. There is so much information available in this field that I am intrigued by the newer technologies and techniques.

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