Top Methods to Export Emails from Google Workspace to Your PC

Why Export Email Google Workspace?

• Downloading emails from Google Workspace can give more control over their data.
• If you want to access the data offline then you need to download the emails from Google Worskpace to local storage.
• Saving your data on a PC, helps users to share the data across different platforms or systems.
• It provides an additional security layer over the data which prevents your important information from getting destroyed by accidental deletion.

How Do I Export All Emails From Gmail Workspace?

Exporting all the emails from Google Workspace can be done efficiently using different methods, depending on their needs. Here, we discuss the manual and professional procedures for this process. But, firstly just go through the limitations and benefits of using both methods.

Manually Export Emails From Google Workspace 

There are several manual methods available to complete download emails from Google Workspace. Go through all the processes and their execution steps for better results.

Method 1: Download Emails Using Google Takeout Techniques

Note: Google Takeout offers an inbuilt feature to download emails on your local storage. Follow the steps carefully:

1. Firstly, open the Browser and search for Google Takeout.
2. Now, Sign In with your Google Workspace Account.
3. Choose only the Mail option and click on Next.
4. Afterward, select File Type as Zip to download emails.
5. Further, define the File Size and click Create Export.
6. The process will start and you will receive emails with a download link.
7. Lastly, use the download link and get all the emails in Zip format on your PC.

Method 2: Export Google Workspace Email Using Google Export

1. Firstly, Log in with your Google Workspace Account.
2. Click on Admin Console and select the Tools option.
3. After that, choose Data Export and click on Start.
4. The export process can take up to 9 days, depending on data size.
5. Once the process is completed, you will receive emails.
6. The emails are usually stored in Google Drive or Dropbox.

Note: This method to export emails from Google Workspace does not save the emails in any file format.

Method 3: Exporting Emails in EML format Using Download Option

Note: If you want to save your emails in EML file format, use this method. However, you can only download one email at a time through this method.

1. Again, Sign In with your Google Workspace Account.
2. Now, open the emails and click on the three dots.
3. Finally, choose the Download option, it will automatically download in EML format.

Method 4: Save Emails in PDF File Format

1. Again, Sign In with your Google Workspace Account.
2. Now, open any email to export and click on the Print option.
3. After that, choose the Save as PDF option and press Save.
4. Lastly, define the location and you will get emails in PDF format.

Limitations of the Manual Method

• The manual methods might take several hours, or days, especially when dealing with larger datasets.
• Manual procedures can lead to file corruption due to which there is a chance of losing data and its originality.
• It does not provide an option to choose a desired saving file format to save the resultant files.

Dedicated Software to Export Emails From Google Workspace

The SysInfoTools Google Workspace Backup Tool is the most reliable backup solution for Google Workspace data like Gmail, contacts, and calendars. The top-notch utility allows users to download data into 15+ file formats including PST, PDF, EML, MSG, and more. Moreover, it maintains the data folder and hierarchy of the emails, even downloading in local drives. This software provides a simple and easy-to-use interface that is easily operated by tech and non-tech users. One can also use the software to migrate from G Suite to Office 365 or other cloud-based platforms. 

• Option to backup Gmail data to local and hard drives.
• Allow users to remove duplicate emails if needed.
• Offer an option to preview the content before saving.
• Date Filter for selective migration of Google Workspace emails.
• Highly compatible with all Windows OS versions.

Steps to export emails from Google Workspace

1. Firstly, launch the SysInfo Google Workspace Backup Software as an admin.
2. Enter your Google Workspace Login details and click on Login.
3. Now, Preview and select the mailbox data and press Next.
4. Select the Google Apps from the list to migrate and click Next.
5. Afterward, choose the File Format/Email Client option and tap Continue.
6. Further, select the Saving Format from the drop-down list.
7. Apply optional features as per your requirements.
8. In the end, click Next to complete the process.

Conclusion

To wrap up, we have shown all the important information related to exporting emails from Google Workspace. Also, we have discussed various methods to export emails from Google Workspace. Hence, the manual method is only suitable for small file migration and it contains some limitations. However, if you have a large dataset and perform the exporting process without any interruption, use a professional tool. Moreover, the free demo version of this tool is available or you can switch it to a full version at any time.

Frequently Asked Questions

About The Author:

Shreyansh Gautam

As a content writer, I specialize in Email Migration, Data Recovery, Email Backup, and File Management. I have been writing professionally for two years now. There is so much information available in this field that I am intrigued by the newer technologies and techniques.

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