Let’s talk about emails and why they are important for us. Email (or e-mail) is commonly known as an electronic mail message which is sent and received by recipients through an email client. Being an active internet user, we all use emails in our day-to-day life. Be it an individual, organization or any business, email is excessively used for communication purpose. An email user sends and receives hundreds of email messages each and every day. Email is free, fast and always targeted. These are the most impressive qualities of email.
To send and receive emails, you can use any web mail service provider like: AOL, MSN, Gmail, Yahoo, and many others. Also, you can use a desktop application which is commonly known as email client software. There are various email client applications available, such as: Outlook Express, Microsoft Outlook, Windows Live Mail, Outlook for Mac, Apple Mail, Thunderbird, Entourage, etc. The email clients provided by Microsoft are highly popular among Windows users. Also, its Outlook for Mac client is commonly used by Mac users.
Windows Outlook v/s Outlook for Mac
Microsoft provides its Outlook email client for both users, be it a Windows user or Mac user. For Windows users, Outlook is available as a separate application as well as a part of Microsoft Office suite. Be it any version of MS Office, i.e. 97 to 2016, Outlook is available for Windows users. In Mac, limited editions are available for users, such as: Outlook 2011 for Mac, Office 365 and Outlook for Mac 2016. Though the platforms are different, but both email clients share same functionalities. The major difference is the files used for storing mailbox data including email messages, contacts, calendars, tasks, notes and many more. Windows Outlook creates an Outlook data file in PST aka personal storage table format to store the entire mailbox data while Outlook for Mac stores all the mailbox data into an OLM file.
Need for OLM to PST conversion
Sometimes users need to switch from Mac system to Windows due to any corporate constraint or personal reason. Think you were using Outlook 2011 for Mac previously, but now you have switched to Windows system. You have very crucial email messages and other mailbox data stored in OLM file. As now you are on Windows system, you are using MS Outlook, any xyz version. It doesn’t support OLM file, so you can’t import it to Windows Outlook directly. In fact Microsoft doesn’t provide any utility that can import or export OLM files to Windows Outlook. What do to in such situation?
Luckily there is a manual trick which can be helpful in such situation. Though the manual trick I’m going to share here in this post is easy and safe, but I would suggest to you take backup of your OLM files before you can perform it. The manual procedure for importing OLM files data to Windows Outlook is long enough therefore, I have divided it into multiple parts:
Create IMAP Account
You can start this manual procedure by creating an IMAP mail account. The best option you can have is Gmail. Just go to www.gmail.com and create a new email account there. Once the account is successfully created, you can login into your Gmail account. Generally, a Gmail account has two options: IMAP or POP. You need to enable IMAP account. For that, follow the steps given below:
Step 1: On your Gmail account, you can see a Gear button on top at the right side. Click it and a list will be scrolled down.
Step 2: You can see Settings option there in the list. Click it.
Step 3: Now you are on Settings section of your Gmail account. On the menu bar, you can see Forwarding and POP/IMAP tab. Just click it once.
Step 4: Here you need to check your IMAP status. If it disabled, check it to enable it and click Save Changes. Or if it is already enabled, leave it and click Cancel to exit.
Setup Outlook for Mac to IMAP Account
Once your IMAP account is successfully created, you need to set up your Outlook for Mac with it. For that, follow the steps given below:
Step 1: Launch Outlook for Mac client on your system. On the menu bar, go to Tools > Accounts….
Step 2: Now you are on the Accounts dialog box. Click Email.
Step 3: Enter your account information here, such as: email address, password and other required information. Click Add Account.
Step 4: The IMAP account you have added just now, is now listed on the Mail tab.
Synchronization between Outlook for Mac and IMAP Account
In order to perform synchronization between Outlook for Mac and IMAP account, you need to create Gmail label. For that, follow the steps given below:
Step 1: Login to your Gmail account again.
Step 2: Again click Gear button on top at the right side. Click it to scroll down the list.
Step 3: You can see Settings option there in the list. Click it.
Step 4: Now you are on Settings section of your Gmail account. On the menu bar, you can see Forwarding and POP/IMAP tab. Just click it once.
Step 5: Click Create new label.
Note: Make sure the label should be shown and the Show in IMAP box is checked.
Step 6: Now go to your Outlook for Mac client and update the IMAP mailbox by clicking Send/Receive button.
Move Emails to IMAP Mailbox
Now here comes the main part where your emails and other mailbox data will be moved from OLM file to the IMAP mailbox folder. For that, follow the steps given below:
Step 1: On Outlook for Mac client, click the mailbox folder you want to move to the IMAP mailbox. Then click Move > Copy to Folder.
Step 2: Type the name of your IMAP folder and click Copy.
Step 3: Once you have copied mailbox data to IMAP mailbox folder, click Send/Receive button to update Outlook for Mac IMAP folder. It can also be updated by refreshing the folder on Gmail account.
Step 4: All the copied emails or other mailbox data have successfully synchronized to the IMAP mailbox folder.
Move Data from IMAP Mailbox to Windows Outlook
This is the last part but the most important part of this process in which you need to move your mailbox data from the IMAP mailbox folder to Windows Outlook. It can simply be done by dragging IMAP mailbox folder data to the Inbox folder of Windows Outlook.
Note: Before performing the manual trick, make sure you have taken the backup of your OLM files.
The manual procedure is quite time-consuming which is the main drawback. The other major drawback is if your OLM files are corrupt, you cannot use this manual trick. In such situation, professional software can help you importing OLM files to Windows Outlook. 3rd party OLM to PST Converter software is programmed for converting OLM files into PST format, so that you can easily access your old mailbox data without causing any hassle. Software doesn’t take enough time unlike manual procedure, and it also supports corrupt conversion of OLM files.
Availability of Software
OLM to PST Converter software is available with demo version which can be freely downloaded free evaluation purpose. Demo version works same as the licensed version of the software. But due to a limitation, you can’t save the converted output into PST file. In demo version, you can preview your mailbox data. To save them, you need to purchase the licensed version of the software which will cost you $99.